About MeetZaa
Built for the trade show exhibitors.
MeetZaa is a trade show meeting management and lead capture platform built for trade show exhibitors.
A company that exhibits five times a year
Per-month software
12 payments
MeetZaa, per show
5 payments
Five shows, five keys, whole team each time. The other seven months cost nothing.
Where we started
Lead capture was built for the events department. We built for the stand.
Big exhibitors have an events team, a badge-scanner budget and someone waiting for the export. The software follows that budget: priced per seat, per month, sold on a call with a sales engineer, set up over weeks.
The company doing Gulfood in February and GITEX in December has none of that. It has a marketing lead who also runs the stand, four reps who fly in for four days, a pile of business cards, and a Monday spent typing. The buyer who booked a meeting and never came is not in any system at all.
That is the exhibitor we build for. Not as a smaller version of the enterprise product, but as the first customer.
| Enterprise lead capture | MeetZaa | |
|---|---|---|
| Built for | An events department | Whoever is on the stand |
| Priced | Per seat, per month, all year | Per show, whole team |
| Bought | A sales call and a contract | A key, applied in a minute |
| Set up | Weeks, with an implementation partner | An afternoon, from a spreadsheet you already have |
| Hardware | Badge scanners rented per device | The phones in your reps’ pockets |
| The buyer who never arrived | Not recorded | On the chase list, with a note |
What we make
One record of every conversation at your stand.
Say what was discussed. MeetZaa transcribes it, scores the lead, and drafts the follow-up. Thirty seconds is usually enough. Take five minutes when the conversation deserves it. The manager sees the whole stand live. The no-shows are on a chase list before the hall closes. All of it exports as your data.
Amira Haddad
Head of Procurement, Meridian Foods
Gulfood · Day 1 · 11:40 · walk-in
- Chilled distribution across three emirates
- Current supplier misses delivery windows
- Wants pricing on 800 units a month by Thursday
How we decide things
Five decisions, and the reason for each.
- 01
You exhibit a few times a year. You should pay a few times a year.
One key covers one show for the whole team. There is no monthly plan, and nothing to cancel when the season ends.
- 02
The sixth rep should not cost more than the fifth.
Seats come with the plan: 5 on Starter, 12 on Business. Adding a rep on Day 2 is an invite link, not an invoice.
- 03
Free means the full product, or it means nothing.
Your first 20 meetings run on Business with every feature switched on. If it does not earn a key, you have lost an afternoon.
- 04
The meeting that did not happen is still a lead.
A no-show keeps its record, joins the chase list and gets a drafted note. Most tools drop it. We think it is the warmest lead of the day.
- 05
If we cannot source it, we do not say it.
No invented statistics, no “AI-powered” anywhere on this site, and no testimonials until customers put their names to them. When we could not find the source for the most-quoted number in this industry, we stopped using it.
What you get
Everything MeetZaa does, in the order a show happens.
Everything on Starter and Business is on from your first 20 meetings. Plans decide how many reps join a show; the Enterprise extras are tagged.
Before the show
Create the show and apply a per-show key
Upload your booked meetings from a spreadsheet, columns mapped for you
Invite reps by link, nothing to install
Seats per show: 5 on Starter, 12 on Business, unlimited on Enterprise
A digital business card for every rep
At the stand
Live schedule on every rep’s phone, with a brief before each booked meeting
Business-card scan that creates the lead
Met or No-show in one tap, for booked meetings and walk-ins alike
Voice debrief, transcribed and written up
Summary, what the buyer needs, objection, next step and a lead score
Offline capture with background sync when the hall wifi drops
During the day
Live team board: meetings done, no-shows, drafts, who is free
Reassign a meeting to another rep in one tap
Chase list for every no-show, with a drafted note
After the show
Follow-ups drafted in the buyer’s words, under your brand
CSV and Excel export of every conversation, with summary and next-step columns
Event summary for the whole show
EnterpriseAsk your show: questions answered from every conversation captured
EnterpriseWhite-label
Enterprise
The company
A small company in Pune, building for stands in Dubai, Riyadh, Mumbai and Frankfurt.
MeetZaa is made by Meetzaa Pvt Ltd in Pune, India. We sell to exhibitors, never to organisers, and we do not share your data with either. Support is a person, and a person replies within one business day, sooner if you are standing on a show floor.
start@meetzaa.com
Or use the formYour next show is the trial.
Twenty meetings free, every feature on, nothing to install. Or tell us about the show and we will set it up with you.