Everything people ask before their first show on MeetZaa.

MeetZaa is a trade show meeting management and lead capture platform built for exhibitors. It holds every booked meeting and walk-in at your stand in one record per buyer, lets reps capture what was said in a voice debrief, and drafts the follow-up the same day. It is built for the small and mid-size exhibitor doing three to eight shows a year, not only for enterprise event teams.

Sign up free, create your event, and add your reps. Your first 20 meetings are free with every feature switched on, so you can run a real show before deciding. When you need more, buy a key for the plan you want and apply it to the event.

Most teams are live within ten minutes. Set-up is four steps you do yourself: create an account, create the event with its dates and city, apply a key if you have one, and invite your reps. Uploading an existing meeting sheet takes another minute or two.

No. At the stand a rep does four things: tap met or no-show, hold a button and talk, scan a business card for a walk-in, and pick an outcome. Nothing is typed on the show floor, which is the reason it keeps getting used on day three.

Yes. MeetZaa runs in the phone browser on iPhone and Android, and on a laptop for managers. There is nothing to install from an app store; reps open a link and sign in.

Yes. Upload an Excel or CSV file with your meeting sheet. MeetZaa maps the columns, sets the times to the show timezone and catches duplicates. You can also add a single meeting by hand.

A phone with a browser. There are no devices to rent, no apps to install and nothing to hand back. The rep opens a link, signs in and starts capturing.

After the meeting, the rep holds a button and talks in their own words. Thirty seconds is usually enough. That recording is transcribed and written up on the buyer’s record as a summary with the buying signals, the objection and the next step. On Business plans it is also scored and turned into a drafted follow-up.

Yes. Point the phone camera at the card and the name, company, title, email and phone are read off it into a new record. The rep holding the phone is attached as the owner, and the walk-in joins the same list as your booked meetings.

Upload the Excel or CSV you already have. The columns are matched for you, meeting times are set to the show’s timezone, and duplicates are caught before they become two records for one buyer. You can also add a single meeting by hand for the one fixed over a phone call the night before.

The rep taps no-show and the meeting is kept, not deleted. The buyer goes on the next morning’s chase list with their stand number, and any enquiry they sent before the show stays attached to the record. Nothing about a missed meeting depends on someone remembering it.

Yes. Each record has WhatsApp, call, email and selfie actions. Tap one and the message or call opens against that buyer, and it is logged on the record so the whole team can see the contact was made.

Yes. An event holds all its days, each with its own schedule, feeding one list of buyers. The rep sees today’s meetings and the countdown to the next one, and the manager sees every day of the show on one board.

Yes. Every meeting, outcome, voice note and card scan is saved on the phone first and syncs to the cloud when the connection returns, so a dead patch of hall wifi does not cost you a lead. The one thing that waits for a connection is the processing: transcription, scoring and drafted follow-ups arrive once you are back online.

Yes. The live team board shows every rep, every meeting, who has met whom, who is behind and which meetings are overdue. A manager sitting in the office in another country sees the same board as the one standing at the stand.

It depends on the plan the event runs on: 2 on the free plan, 5 on Starter, 12 on Business, and no cap on Enterprise. There is no charge per rep. Your organisation can have unlimited members; the limit is on how many are assigned to one event. Reps see only the events they are added to, and if a show needs more seats you can ask for them from the event page.

Yes, in one tap on Business and Enterprise plans. If a buyer arrives and their assigned rep is mid-meeting, the manager or the rep hands it to whoever is free and the record moves with it.

How many met, how many did not, the hot leads, and a breakdown per rep, ready by the time the team leaves the hall. On Enterprise plans there is also a post-show summary written for leadership with wins, risks and recommended next steps.

A badge scanner, often rented from the organiser at a few hundred dollars a device, captures who a person is. MeetZaa captures what they said. Both give you a name and a company; only one gives you the 800 units they asked for, the objection they raised and a follow-up that answers it. It also holds your booked meetings and no-shows, which a scanner never sees.

Yes, and that is the most common thing it replaces. A spreadsheet gets filled in on Monday from memory by whoever has time. MeetZaa gets filled in at the stand by the rep who had the conversation, in about thirty seconds of talking who had the conversation, while it is still fresh.

Yes. That is the exhibitor it was designed for. Pricing is per show from $99 with nothing charged per rep, set-up takes minutes, and your first 20 meetings are free so a small team can prove it on a real show before spending anything.

Any show, anywhere in the world. It is built for exhibitors at large international shows such as those held in Dubai, London, Berlin, Singapore, Frankfurt and Las Vegas, and it works the same way at a regional expo with forty stands. The way you capture a buyer does not change with the venue.