What is MeetZaa
What is MeetZaa?
MeetZaa is a trade show meeting management and lead capture platform built for exhibitors. It keeps one record of every conversation at your stand: who came, who didn’t, what was said, what was promised, and who needs chasing tomorrow.
Your first 20 meetings are free. Then from $99 per show. No card to start.
Amira Haddad
Head of Procurement, Meridian Foods
Gulfood · Day 1 · 11:40 · walk-in
- Wants chilled distribution across three emirates
- Current supplier misses delivery windows
- Asked for a price on 800 units a month
MeetZaa in one line
Say what was discussed. MeetZaa transcribes it, scores the lead, and drafts the follow-up. Most debriefs take about thirty seconds.
- Built for exhibitors, not organisers
- Priced per show, not per seat or per month
- Runs on the phones your team already has, on or off the hall wifi
Every conversation ends up on the record, not in someone’s head.
A rep meets someone, scans their card, and when they walk away records a voice note. MeetZaa turns it into a summary, what the buyer needs, the objection they raised, the next step, and a lead score with the reason behind it. Nothing depends on memory at 6pm.
Voice debrief, summary, lead score
Voice debrief
0:28
“Amira from Meridian, procurement. They’re losing deliveries with their current supplier. Wants chilled across three emirates, about 800 units a month. Send pricing by Thursday, she’s in Dubai till Friday.”
The meeting that didn’t happen is still a lead.
Buyers book and then get pulled into a keynote or another stand. Every other tool loses them. In MeetZaa one tap marks them No-show and puts them on the chase list, with a drafted note ready, so the rep tries again tomorrow instead of finding the name in a notebook a month later.
No-show tracking, chase list
Tobias Weller
Operations Director, Nordvik Logistics
Booked 14:30 · marked at 14:52
- Booked before the show via your team
- Two days left in the hall
The manager sees the day as it happens, from anywhere in the hall.
Who’s been met, who’s next, who hasn’t turned up, which rep has a queue. If someone is stuck in a long demo, the manager reassigns the next meeting from their phone. Each rep gets a short brief before a booked meeting, so nobody walks in cold.
Live board, reassign, brief
Sofia Marin
Category Manager, Brightline Packaging
Today 16:00 · assigned to Rohan
By the end of the show
What you leave the hall with.
An export with one row per conversation, booked or walk-in, met or not, each with a summary, what they need, the next step and who owns it. Follow-ups drafted in the buyer’s own words, sent by your reps from their own email, under your brand. And a chase list for everyone you didn’t get to meet.
- 1 record
- per conversation, met or not
- 30 sec
- is all most debriefs take
- $99
- per show, up to 5 reps
Is MeetZaa a badge scanner?
No. Badge scanners are rented from the show organiser and read the organiser’s badge. MeetZaa scans business cards, works from the meetings you booked, and records what was said. If a show gives you no other way to capture a badge, rent one official device and use MeetZaa for the conversation. See what official lead retrieval costs.
Is MeetZaa a CRM?
No. MeetZaa is the layer between the stand and your CRM. It captures each conversation with context, then exports clean rows (CSV or Excel) with the summary, what the buyer needs and the agreed next step, so what lands in your CRM is a lead, not a name.
Who is MeetZaa for?
Exhibiting companies, not organisers. It fits a team of two to twelve people on a stand, doing three to eight shows a year, that books meetings in advance, takes walk-ins on the day, and needs usable leads afterwards.
Does MeetZaa work without internet on the show floor?
Yes. Records, card scans and voice notes are saved on the phone and sync when a connection returns. Transcription, lead scoring and follow-up drafts wait for that connection, so they usually appear a few minutes after you leave the busiest part of the hall.
How is MeetZaa priced?
Per show. Your first 20 meetings are free with every feature on. After that, one key covers one show: Starter is $99 for up to 5 reps, Business is $149 for up to 12, and Enterprise is quoted. Paid plans have unlimited meetings and there is nothing to pay between shows. Full pricing.
Run one real show on it before you decide.
Your first 20 meetings are free with every feature switched on. Set-up takes an afternoon, and nothing needs installing on your reps’ phones.
More on how MeetZaa works
- Trade show lead captureCapture the conversation, not just the contact.
- Trade show meeting managementBooked, walk-in and no-show, on one schedule.
- Trade show lead follow-upFollow-ups drafted the same evening, in the buyer’s words.
- MeetZaa for exhibitorsBuilt for the team doing three to eight shows a year.
- MeetZaa for attendeesEvery conversation from the floor, kept and followed up.