Pricing
Pay only for the shows you attend.
Buy a key for each show you exhibit at and apply it to that event. Your first 20 meetings are free with every feature on, so run one real show before you decide.
Every meeting and walk-in in one list, captured properly. For the show where you need a clean record and will write the follow-ups yourself.
- Card scanning, fields read for you
- Voice notes on every meeting
- Outcomes, selfies, brand colours
- Up to 5 reps per show, unlimited meetings
- Export to Excel and CSV
Everything in Starter, plus everything that happens after the conversation. The follow-up is written before the flight home, and the manager sees the whole floor.
- Written debrief from each voice note
- Lead scoring across the show
- Drafted email and WhatsApp follow-ups
- Live team board and chase list
- Up to 12 reps per show, unlimited meetings
- Pre-meeting briefs, hand-overs, drafted follow-ups
Everything in Business, plus the tools an exhibiting team needs when it runs shows all year round.
- Ask your show — plain-English questions across every meeting, answered instantly
- Ask across every show — compare performance and spot trends across your event calendar
- Post-show summary — headline, wins, risks and recommendations for leadership
- Unlimited reps per event
- CRM integration — push leads to HubSpot, Salesforce, or your own stack
- Full white-label — your logo, your colours, no MeetZaa branding
Before you decide
The buyers are on your stand. Speed decides what happens next.
of trade show attendees have authority to buy
Source: CEIR
more likely to qualify a lead when you reach them within an hour
Source: Harvard Business Review
more likely than waiting a day or longer
Source: Harvard Business Review
One event, 2 reps, your first 20 meetings. Every Business feature on, no card.
The free plan is the real product on one event with 2 reps, capped at 20 meetings across your account. Run part of a show on it. When you buy a key and apply it to the event, nothing you captured is lost and nothing you had is taken away.
How keys work
The plan belongs to the show, not to your account.
A regional expo can run on Starter and your biggest show of the year on Business, from the same login, with the same team. You decide show by show.
One per show. Three shows this year, three keys. They wait until you need them.
Name, city, dates. Thirty seconds.
That event now runs on that plan, with no meeting cap.
Up to 5 on Starter, 12 on Business. They open their phones and see only this show.
What is in each plan, in full.
| Feature | Starter | Business | Enterprise |
|---|---|---|---|
Capture at the stand | |||
Booked meetings and walk-ins in one list Upload a sheet, add by hand, or scan a card. | |||
Card scanning with fields read for you Name, company, title, email, phone. | |||
Live countdown to the next meeting Counts down to the next meeting and shows who is in progress. | |||
Voice notes on every meeting Hold, talk, walk on. Thirty seconds is usually enough. | |||
Selfie with the buyer So the face comes back with the name. | |||
Outcomes: deal, follow-up, not a deal, junk One tap, feeds the dashboard. | |||
WhatsApp, call and email from the record Logged against the buyer. | |||
After the conversation | |||
Written debrief from your voice note Summary, buying signals, objection, next step. | |||
Lead scoring Every conversation ranked on what was said. | |||
Drafted follow-ups, email and WhatsApp From the conversation, ready the same evening. | |||
Pre-meeting brief Sixty seconds on who is about to arrive. | |||
Team and manager | |||
Reps assigned per event Your organisation can hold unlimited members. This is how many can work one show. | 5 | 12 | Unlimited |
Live team board Every rep, every meeting, in real time. | |||
Chase list No-shows and overdue meetings, surfaced each morning. | |||
Hand a meeting to another rep One tap, record moves with it. | |||
Ask your show Plain-English questions over your meeting data. | |||
Post-show summary for leadership Wins, risks, next steps for the whole event. | |||
Brand and data | |||
Export to CSV and Excel Everything, whenever you like. | |||
Your brand colours across the app Every screen your reps see. | |||
White-label Your logo, your colours. MeetZaa disappears. | |||
CRM sync Set up with you for Salesforce, HubSpot, Pipedrive or Zoho. | |||
Pricing questions
Everything else is answered on the full FAQ.
How much does MeetZaa cost?
MeetZaa is priced per show, not per seat. Your first 20 meetings are free. After that a Starter key is $99 per event, a Business key is $149 per event, and Enterprise plans are quoted for your requirements. You buy one key for each show you exhibit at.
What is a MeetZaa key and how does it work?
A key is one show’s worth of a plan. You buy a Starter or Business key, create your event, and apply the key to it. That event then runs on that plan’s features with no meeting cap. Buy as many keys as you have shows this year; an unused key simply waits for its event.
Can I use a Starter key on one show and a Business key on another?
Yes. Plans are attached to the event, not to your account. A regional show can run on Starter and your biggest show of the year on Business, from the same login with the same team.
What is included in the MeetZaa free plan?
The free plan is the full Business plan for one event, with 2 reps and 20 meetings in total across your account. Card scanning, voice debriefs, lead scoring, drafted follow-ups and the live team board are all on, so you test the real product, not a cut-down version. Upgrading never removes anything you already have.
Does MeetZaa charge per user or per seat?
No. You pay per show, not per person. A Starter key covers up to 5 reps on that event and a Business key up to 12, with no charge per rep. Your organisation can hold as many people as you like; the cap applies only to how many are assigned to one show. Need more on a single event? Ask and we add seats to that show.
Is there a contract or monthly subscription?
No. You buy keys when you have shows and nothing when you do not. There is no annual contract, no monthly fee between shows and no automatic renewal.
What is the difference between the Starter and Business plans?
Starter covers capture for up to 5 reps on a show: card scanning with fields read for you, voice notes, selfies, brand colours and export. Business allows up to 12 reps and adds everything that happens after capture: the written debrief from your voice note, lead scoring, drafted email and WhatsApp follow-ups, pre-meeting briefs, the live team board, the chase list and handing meetings between reps.
What does the Enterprise plan include?
Enterprise includes everything in Business plus white-label branding (your logo, your colours, no MeetZaa branding), plain-English questions over your show data, a post-show summary for leadership, CRM integration and unlimited reps per event. If you need something beyond that list, tell us and we build it into your account, visible only to you, priced separately.
What happens when I use up my 20 free meetings during a show?
Everything you have captured stays, and you can read it, export it and follow up on it. To keep adding meetings, buy a key for the plan you want and apply it to the event; capture continues from where you left off.
Can I get a refund on an unused MeetZaa key?
A key that has not been applied to an event can be refunded within 30 days of purchase. Once it is applied to an event it has been used. Write to start@meetzaa.com with the key and we sort it out.